Privacy Policy

1. Introduction

EMCore Mechanical Solutions ("we," "us," or "our") operates the website located at emcoremechanical.com. We are committed to protecting the privacy and security of the information provided by our clients, partners, employees, and website visitors. This Privacy Policy is designed to be comprehensive and transparent, detailing how we collect, process, store, and safeguard your Personal Data in compliance with applicable data protection laws and industry standards.

2. Information We Collect

In the course of providing mechanical contracting services, BIM coordination, and project management, we may collect several types of information:

• Identity Data: Includes first name, last name, job title, and company affiliation.
• Contact Data: Includes billing address, project site address, email address, and telephone numbers.
• Technical Data: Includes internet protocol (IP) address, browser type and version, time zone setting and location, and operating system information gathered during your visit to our digital properties.
• Usage Data: Includes information about how you use our website, products, and services, including page response times and download errors.
• Project Data: Includes blueprints, RFPs, CAD files, and Revit models submitted via our secure intake forms.

3. Methods of Data Collection

We use different methods to collect data from and about you, including:

Direct Interactions: You may give us your Identity and Contact Data by filling in forms (such as our RFP submission form) or by corresponding with us by post, phone, email, or otherwise. This includes personal data you provide when you request a bid, apply for a career position, or subscribe to our project updates.

Automated Technologies: As you interact with our website, we may automatically collect Technical Data about your equipment, browsing actions, and patterns. We collect this personal data by using cookies, server logs, and other similar technologies.

4. How We Use Your Information

We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:

• To provide preliminary project pricing and mechanical scope reviews.
• To manage our relationship with you, including notification about changes to our terms or privacy policy.
• To deliver relevant website content and advertisements to you and measure the effectiveness of the advertising we serve.
• To use data analytics to improve our website, services, marketing, and client experiences.
• To protect our rights, property, or safety, and that of our clients or others.

5. Disclosure of Your Information

We may share your personal data with the parties set out below for the purposes set out in section 4 above:

• Professional advisers including lawyers, bankers, auditors, and insurers who provide consultancy, banking, legal, insurance, and accounting services.
• Service providers acting as processors who provide IT and system administration services, including BIM hosting and cloud storage solutions.
• General Contractors or Architects of Record, but only when explicitly necessary for the execution of a contracted mechanical scope.
• Third parties to whom we may choose to sell, transfer, or merge parts of our business or our assets.

6. Data Security

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used, or accessed in an unauthorized way, altered, or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors, and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.

We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.

7. Data Retention

We will only retain your personal data for as long as necessary to fulfill the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements. To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorized use or disclosure, and the applicable legal requirements.

8. Your Legal Rights

Under certain circumstances, you have rights under data protection laws in relation to your personal data, including the right to:

• Request access to your personal data.
• Request correction of your personal data.
• Request erasure of your personal data.
• Object to processing of your personal data.
• Request restriction of processing your personal data.
• Request transfer of your personal data.
• Right to withdraw consent.

9. Third-Party Links

This website may include links to third-party websites, plug-ins, and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy policy of every website you visit.

10. Cookies

You can set your browser to refuse all or some browser cookies, or to alert you when websites set or access cookies. If you disable or refuse cookies, please note that some parts of this website may become inaccessible or not function properly.

11. Children's Privacy

Our website and services are not intended for children under 13 years of age. We do not knowingly collect personal data from children under 13. If you are under 13, do not use or provide any information on this website.

12. Florida Privacy Rights

For residents of Florida, we process your data in accordance with the Florida Information Protection Act (FIPA). We maintain rigorous standards for data breach notification and information disposal as required by Florida law.

13. Changes to This Policy

We keep our privacy policy under regular review. Any changes we make to our privacy policy in the future will be posted on this page and, where appropriate, notified to you by email. Please check back frequently to see any updates or changes to our privacy policy.

14. Contact Information

To ask questions or comment about this privacy policy and our privacy practices, or to register a complaint or claim, please contact our Compliance Officer via the details below: